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- Members as such shall not vote by proxy. Designated persons (who are employed by or are members of the business, corporation, school, church, etc.) may vote on behalf of members other than natural persons as described in Article III, Section 5.
- The Secretary shall cause to be prepared a ballot upon the question or questions to be voted on at any general or special meeting of the members, including the election of directors, and the Secretary shall cause to be mailed or emailed to each member, along with the notice of the meeting, 1 ballot. Annual meeting ballots may be delivered and cast electronically.
- For mailed ballots, the ballot shall be enclosed by such member in a provided sealed voting envelope and placed in the return envelope, which bears the member’s name and is addressed to the Secretary and posted so as to be received by the Secretary at least 48 hours prior to the meeting. The return envelope shall be authenticated by the member’s signature as it appears on the membership card in the corporate office. In the case of joint members splitting their vote, both members must sign. A vote so cast shall be counted as if the members were present and voting in person and shall be counted in determining if a quorum is present. Receipt deadlines for electronically cast ballots shall be the same as for mail ballots, and authentication of ballots cast by electronic means shall be determined by the Election and Credentials Committee. Electronically cast ballots shall be counted as if the member were present and voting in person for Quorum purposes. The Election and Credentials Committee will be responsible for separating the voting envelopes from the return envelopes and placing the sealed envelopes in a ballot box. The Election and Credentials Committee shall develop procedures for documenting electronic ballots and placing said ballots in the ballot box, or otherwise providing proper documentation of the results for each ballot so cast. No member voting by mail or electronically may vote in person at any annual or special meeting.
